Exhibitor Manual

7 & 8 October 2026,
Excel London

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Space Only Stands - Diamond Stands

A space only stand (Diamond) does not come with any flooring, electrics, walling or furniture. It is a designated space in which the exhibiting company can build their own stand or bring in appointed external contractors to build the stand for them. 

Please note: walling is not included on a space only stand, exhibitors must bring their own walling if adjoined to a neighbouring stand and not rely on their neighbours walling to create a division between the stand spaces. 

If you are unsure of your stand type please contact das_ops@easyfairs.com

 

If you require a forklift service on site, this must be pre-booked with exhibit 3sixty before the 7th of September. Please contact them on logistics@exhibit3sixty.co.uk / 07970 911 317

Please see the following form that needs completing if you would like to book any of the logistic services – Logistics form 

Compulsory Documentation

All space only exhibitors must send all necessary documentation for approval by the 31st July 2026 to das_ops@easyfairs.com. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in this section. Please be aware that any submissions sent after this date may not be approved or given permission to build.

Documents to upload to the form:

  1. Detailed drawings of your stand.
  2. All dimensions, detail build materials, include at minimum a ground plan and elevation drawing, include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
  3. Your stand constructor’s public liability insurance
  4. A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
  5. A Method Statement
  6. A Health & Safety Declaration
  7. A Construction Phase Plan

All documents must be submitted in English and should clearly state the exhibiting company’s name, stand number and the contact name and company of the person responsible for the stand build. Approval must not be assumed until written approval is received. Once approval has been received no alteration may be made to the approved design without further approval being sought. 

Space Only Regulations

The overall height should not exceed 4000mm from venue floor level. Requests to build to heights over 4000mm will be considered provided that they are submitted to the operations team in writing. Any stands 4000mm or over will be deemed as complex and will incur additional sign off charges. Please contact das_ops@easyfairs.com for further information.

No rigging is allowed.

Exhibitions eGuide →

Stand Construction Regulations

  1. A minimum of 50% of each open side is to remain open
  2. On divided sites, it is the responsibility of each exhibitor to erect and decorate walls on their closed sides
  3. Space only stands building over 2500mm should decorate both the front and the back panels – no advertising material to be displayed onto neighbouring stands
  4. All construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities.
  5. Exhibitors will be charged for making good any damage to the hall such as paint marks, tape, bolt/screw/nail holes etc.
  6. You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the organisers office onsite.
  7. The reverse of walls over 2500mm must be dressed in white down to a height of 2500mm
  8. Your stand build, materials and dressing items must comply with eGuide and venue regulations 
  9. You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the Organisers Office.
  10. Your stand build contractor must comply with CDM regulations and submit all required paperwork and documentation 

Complex Stands

Complex Stands are defined as:

  1. Stand designs that contain any part of the stand which is over 4000mm in height
  2. Stand designs including a platform of over 600mm above floor level
  3. Stand designs or equipment that contains steps

In all COMPLEX cases, structural calculations providing the strength and stability of the complex structure will be required. If complex, fees are applicable, Invoices for complex fees will be paid for in advance of the stand being approved. The exhibitor will be liable for all costs and charges relating to this.

All space only exhibitors must submit their Stand Plans, Risk Assessments, Method Statements and Insurance Certificates via email to das_ops@easyfairs.com.